If you are reading this then you clearly care about your privacy and the GDPR legislation. I’ve laid out what I do with your data below but if you can’t be bothered to read through it essentially it says that I need some information from you in order to do my job, I’m not going to use if for anything other than doing my job and I’m pretty much writing this because I have to. Can I get back to taking pretty photos yet? No apparently not ☹
Will I share your data?
No. I’m not a big company and I’m not interested in sharing your data with anyone else, you won’t start getting emails from random companies by giving me your email.
How do I collect and keep your data?
You probably contacted me because you want me to shoot your wedding / family / amazing special occasion that you would like fantastic photos of. This means I need your name, so I don’t have to call you sir / madam, your email address, so I can email over information relevant to your event, phone number so I can call in case something happens where I need to speak to you straight away, address so I can post your photos to you and take your photograph because that’s my job and it’s what you are paying me to do.
All the information I hold on you is kept to myself and is stored securely online using the software I use to manage my business, it’s called Studio Ninja, requires a password to get in (which in my case is a long string of random letters, numbers and characters because I’m anal about password security). My website is one of those fancy new https ones, not a crappy old http that is, like, sooooo 2015 daaaarling so entering your information is secure.
Right of confirmation, access, rectification and erasure
Basically, if you have any questions about what I’m doing with your data just get in touch with me. I have no intention of being a dick with your information and I will delete everything I know about you if you ask me to. It’s probably a good idea to ask me to do that after I have shot your wedding though, it’s super hard to shoot a wedding that I have no idea where and when it is taking place.
Use of your data
In short, I’m not going to be weird or annoying with your data. I will absolutely, definitely email you regarding the shoot you asked about, I may even call you about it if it is necessary. I don’t give your information to anyone else. If there is something that we talked about on the shoot that was nothing to do with your shoot but I thought you were interested in like a cool restaurant I’d been to or whatever, I might send you that in an email. I usually email everyone I have done a wedding for in the last year or so some time around January or February to see if you would like an album if you don’t have one already as I often have a bit more time at that time of year. I also have some articles I wrote that are meant to be helpful to people planning a wedding and I’ll send you those too if you ask for them. That’s kinda it though, I’m not going to send out newsletters all the time, mainly because I simply don’t have the time and I don’t read that stuff so I imagine you don’t either.
I will ask you to fill out a questionnaire about your wedding / shoot before the day itself. This obviously has some information about you which is necessary for me to know so I can do my job. Again, this is stored on my secure software and I will print it out so I have it with me on the day. This is then shredded when I get home.
Sometimes I will ask you if it is ok to feature your wedding / shoot on my blog because I thought it was particularly shiny and it’s a good example of my work. You can say no and that’s totally cool. Sometimes, blogs contact me and ask if they can feature my work, if that work was for you I will ask if it’s ok and for you to fill out the questionnaire they sent over. Everything you fill in is entirely voluntary and is likely to be published on said blog so don’t write down your credit card number or whatever, that would be pretty dumb.
Use of your face based data
When it comes to photographers, the EU haven’t been super specific about what it means for working photographers like me other than to say that any use needs to be reasonable and legitimate. This isn’t very helpful but I can promise you won’t find pictures of yourself in an advert for bum cream. I do sometimes get contacted by venues who want to use my work on their website or marketing material. If this happens I will contact you and ask if it is ok.
I post photos to my Facebook, Instagram and obviously my website, there is an opt in option for this on my contract so if you don’t want me to put your lovely smiling faces anywhere online then I won’t. If you are contacting me it is pretty likely that you will have seen some of my photos of couples I have worked with in the past in one of these places. I ask couples to opt in to this in my contract so if you don’t want me to post your work, just don’t tick the box. Even if you tick the box and then change your mind afterwards you can always email me and ask me to take it down. I promise I don’t bite.
Obviously I will be taking photos of people at your wedding / event, it is your responsibility to inform your guests that this will be happening and your responsibility to inform me if there is someone there who I am not allowed to photograph. Lots of people don’t like having their photo taken / are camera shy, that is different from requesting their image not to be taken (although I suppose a very effective solution for the conically camera phobic!)
I store all my photos on a secure hard drive in my house which is double locked – I always dead lock my door. Other than your photos I have a whole house full of stuff that I don’t want people coming in and taking (my cameras weren’t cheap you know 😉 ) so I take security very seriously. I will also upload your photos to a private online gallery which is hosted with a GDPR compliant host. The only way anyone can see your gallery is with the link I will send out to you, you are in control of who sees your images.
Below is some more (boring) information that relates to this website.
What personal data we collect and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Analytics – I use Clicky analytics
Who we share your data with – nobody
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information – firstname.lastname@example.org